University of Georgia Board of Trustees correspondence and reports

University of Georgia Board of Trustees correspondence and reports

Descriptive Summary

Repository: University of Georgia Archives
Creator: University of Georgia. Board of Trustees.
Title: University of Georgia Board of Trustees correspondence and reports
Dates: 1866-1932
Quantity: 15.0 Linear feet (14 boxes)
Coll. Number: UA02-042

Biographical/Historical Note

The University of Georgia Board of Trustees was created by statute in the charter of the University of Georgia, drafted by Abraham Baldwin, and ratified by the Georgia State legislature in January of 1785. As originally structured, the Board of Trustees was one of two bodies in the bicameral governance of the University. It shared this governance with the Board of Visitors, an appointed body composed of the Governor and other high-ranking individuals in state government. The Board of Trustees was be charged with the administration of the University's affairs, and the Board of Visitors was tasked with endorsing appointments and fiscal requests of the Trustees. In effect, the Board of Visitors was expected to function as the liason between the Trustees and the revenue-dispensing agencies of state government. Shortly after the commencement of classes in 1801, the final governance structure of a Prudential Committee was put in place by the Trustees. Because the Trustees normally only met a few times in the course of a given year, it was felt that the day-to-day administration of the University could best be addressed via the mechanism of the Prudential Committee. From a practical standpoint, then, much of the "business" of maintaining the University fell to the Prudential Committee and, as time went by, to the Faculty.

There is little record of the pre-20th century governance at the University. This can doubtlessly be attributed to two disastrous fires roughly a century apart. The first of these, the fire that destroyed New College in 1830, almost certainly destroyed much of the official record of the first three decades of the University. The second fire, which brought down Science Hall in November of 1903, destroyed at least some of the Faculty records (there is a missing volume of Faculty Minutes, 1887-1903, which almost certainly was lost in the fire), and, it is suspected, other pre-20th century documents as well. The minutes for the Board of Trustees, the Senatus Academicus, and the Prudential Committee, along with other reports and correspondence, represent the most comprehensive glimpse into the internal workings of the governance of the University of Georgia in the period preceding what is generally held to be the "modern" era (World War II to present). The Board of Trustees and the other extant structures of governance were swept aside in the reorganization of the State University System which took place in 1931-1932. In place of the largely institution-specific Board of Trustees, there emerged a Board of Regents, charged with the responsibility of maintaining authority over all state-supported higher education in Georgia.

Scope and Content Note

The collection consists of materials of the University of Georgia's Board of Trustees, including meeting minutes, drafts of resolutions, annual reports, committee reports, auxiliary reports (such as catalogues, fiduciary documents, recommendations on degrees, and petitions, including a series of petitions pertaining to the issue of admission of women to the University), and correspondence.


The collection is organized by format: minutes/resolutions, annual reports, committee reports, auxiliary reports, correspondence, estrays, and processing records.

Index Terms

Annual reports.
Corporate minutes.
Corporate resolutions.
Corporation reports.
Degrees, Academic.
Financial records.
Financial statements.
Minutes (administrative records)
Official reports.
Resolutions (administrative records)
University of Georgia.

General Notes

RG 6-10

Administrative Information

Custodial History note

This collection was received by the Rare Book/Special Collections section of the University of Georgia Libraries at some point prior to the mid-1950s.

Preferred Citation

University of Georgia Board of Trustees correspondence and reports, UA02-042, University Archives, Hargrett Rare Book and Manuscript Library, The University of Georgia Libraries.

Related Material

A portion of the Board of Trustees meeting minutes have been transcribed and are available on the Transcripts of the Minutes of the University of Georgia Board of Trustees, 1786-1932 & the Senatus Academicus, 1799-1842 web page.

Series Descriptions and Folder Listing


1. Supporting Documentation

21White Resignation, 1907 June 13
23Cobb Resignation, 1908 June 16
25Lt. Kimbrough letter, 1909 June 14

2. Annual Reports

184Annual Reports from Board of Visitors, 1896-1910
85Annual Reports from Board of Trustees, 1899-1924
86Annual Reports from Board of Visitors, 1896-1910
87Annual Reports from Board of Visitors, 1911-1929
88Annual Reports from Chancellor, 1891-1900
12Annual Reports from the Chancellor (bound), 1891-1912
189Annual Reports from Chancellor, 1906-1931
90Annual Reports from Treasurer, 1918-1929
91Annual Reports from Agriculture Department, 1896-1895
92Annual Reports from Agriculture and Geology Department, 1891
93Annual Reports from Practical Agriculture Class, 1895
94Annual Reports from Ancient Language Department, 1891-1895
95Annual Reports from Athletic Department, 1895
96Annual Reports from Biology Department, 1891-1895
97Annual Reports from Chaplain, 1892
98Annual Reports from Chemistry Department, 1892-1895
99Annual Reports from Chemistry and Geology Department, 1894
100Annual Reports from Elocution Department, 1892
101Annual Reports from Engineering Department, 1891-1895
102Annual Reports from English Department, 1891-1901
103Annual Reports from History and Political Science Department, 1892-1895
104Annual Reports from Law Department, 1892-1915
105Annual Reports from Library, 1891-1894
21Annual Reports from Mathematics, 1891-1895
2Annual Reports from Medical Department, 1917-193
3Annual Reports from Metaphysics and Ethics Department, 1892
4Annual Reports from Military Department, 1891-1895
5Annual Reports from Modern Languages Department, 1890-1898
6Annual Reports from Physics and Astronomy Department, 1891-1897
7Annual Reports from Psychology Department (inventories), 1920-1921
8Annual Reports from President of State College of Agriculture and Mechanic Arts, 1891-1916
9Annual Reports from President of State College of Agriculture and Mechanic Arts, 1917-1930
10Annual Reports from State College of Agriculture - Support Document- Trustees Minutes, 1906-1928
11Annual Reports from State College of Agriculture- Support Document- Trustees and Executive Committee Minutes, 1919
12Annual Reports from State College of Agriculture- Support Document- Executive Committee Minutes, 1908-1909
13Annual Reports from State College of Agriculture- Support Document- Executive Comm. Min., 1918-1921
14Annual Reports from State College of Agriculture- Support Document- Executive Committee Minutes, 1921 June 6
15Annual Reports from State College of Agriculture- Support Document- Executive Com. Min., 1921-1922
16Annual Reports from State College of Agriculture- Support Document- Executive Committee Minutes, 1923
17Annual Reports from State College of Agriculture- Support Document- Executive Committee Minutes, 1925
18Annual Reports from State College of Agriculture- Support Document- Budget & Investigating Comm. Report, 1919
19Annual Reports from State College of Agriculture- Support Document- Financial and Treasurer’s Report, 1909-1922
20Annual Reports from State College of Agriculture- Support Document- Misc. Financial Documents, 1921-1924
21Annual Reports from State College of Agriculture- Support Document- Misc. Documents, 1918-1921
22Annual Reports from State College of Agriculture- Support Document- Misc. Engineering Experiment, 1922
23Annual Reports from from A and M State School, 1927
24Annual Reports from Bowden State Normal and Industrial College, 1922-1932
25Annual Reports from Farmer’s Institutes, 1895-1905
26Annual Reports from Georgia Institute of Technology, 1891-1928
27Annual Reports from Georgia Institute of Technology- Support Document- Trustees’Reports, 1893-1930
28Annual Reports from Georgia Normal and Industrial College, 1891-1922
29Annual Reports from Georgia Normal & Industrial College- Support Document-Directors’ Reports, 1891-1922
30Annual Reports from Middle Georgia Military and Agricultural College, 1891-1894
31Annual Reports from Middle Georgia Military & Agr. Coll.- Support Document-Trustees’ Reports, 1891-1894
32Annual Reports from North Georgia Agricultural College, 1891-1931
33Annual Reports from North Georgia Agricultural College- Support Document-Misc., 1897-1918
34Annual Reports from South Georgia Agricultural and Mechanical College, 1891-1931
35Annual Reports from South Georgia State Normal College, 1914-1922
36Annual Reports from Southwest Georgia Agricultural and Military College, 1891
37Annual Reports from State College for Colored Youth, 1890-1894
38Annual Reports from State Industrial College, 1893-1910
39Annual Reports from State Industrial College, 1913-1928
40Annual Reports from West Georgia A and M College, 1893
41Annual Reports from State Normal School, 1910-1930
42Annual Reports from Brenau College- Support Document- Trustees’ Report, 1929

3. Committee Reports

243Committee Reports- Accounts Committee, 1894-1895
44Committee Reports- Agriculture Committee, 1895-1907
45Committee Reports- Auditing Committee, 1891-1896
46Committee Reports- Branch Colleges Committee, 1891-1929
47Committee Reports- Budget Committee (support documents included), 1903-1927
48Committee Reports- Building Committee (support documents included), 1894-1928
49Committee Reports- Chapter Houses Committee, 1902
50Committee Reports- Chas. McDonald-Brown Fund Com. (support documents included), 1891-1909
51Committee Reports- Chas. McDonald-Brown Fund Com. (support documents included), 1911-1931
31Committee Reports- Dormitory Committee, 1908-1931
2Committee Reports- Faculty Committee, 1896-1931
3Committee Reports- Farm Committee, 1898-1907
4Committee Reports- Finance Committee, 1891-1927
5Committee Reports- Finance Committee- Support Document, 1898-1931
6Committee Reports- Graduate Work Committee, 1902
7Committee Reports- Honorary Degrees Committee, 1892-1927
8Committee Reports- Honorary Degrees Committee- Support Documents, 1891-1919
9Committee Reports- Honorary Degrees Committee- Support Documents, 1920-1931
10Committee Reports- Insurance Committee, 1906-1919
11Committee Reports- Law School Committee (support documents included), 1900-1929
12Committee Reports- Laws and Discipline Committee, 1891-1897
13Committee Reports- Laws and Discipline Committee, 1898-1901
14Committee Reports- Laws and Discipline Committee, 1902-1909
15Committee Reports- Laws and Discipline Committee, 1910-1916
16Committee Reports- Laws and Discipline Committee, 1917-1928
17Committee Reports- Legislative Committee, 1913-1928
18Committee Reports- Library Committee, 1890-1931
19Committee Reports- Literary Societies Committee, 1891-1907
20Committee Reports- Literary Societies Committee- Support Documents, 1893-1903
21Committee Reports- Loan Funds Committee, 1921-1932
22Committee Reports- Location of College Buildings Committee, 1907-1913
23Committee Reports- Medical College Committee, 1893-1912
24Committee Reports- Members of Committees Lists, 1897-1928
25Committee Reports- Promotions and Appointments Committee, 1898-1927
26Committee Reports- Property Committee, 1891-1908
27Committee Reports- Property Committee, 1911-1929
28Committee Reports- Prudential Committee, 1891-1928
29Committee Reports- Senior Memorial Committee, 1915
30Committee Reports- Special Committee, 1892-1907
31Committee Reports- Special Committee, 1909-1931
32-33Committee Reports- Special Committee (bound), 1923
34Committee Reports- Special Committee - Carnegie Foundation, 1908-1914
35Committee Reports- Alumni Society, 1898-1928
13Committee Reports-Various Committees (bound), 1913-1923

4. Auxiliary Reports

336Auxiliary Reports- Catalogues, 1890-1931
37Auxiliary Reports- Recommendations for Conferral of Degrees, 1894-1931
38Auxiliary Reports- Financial Documents, 1882-1912
39Auxiliary Reports- Financial Documents, 1912-1931
40Auxiliary Reports- Georgia State Industrial College Dormitory Funding, 1922
41Auxiliary Reports- Honorary Degrees to Civil War Veterans, 1913
2Auxiliary Reports- In Defense of Land Grant, 1895
3Auxiliary Reports- Petitions (many petitions concerning the admission of women), 1879-1920
4Auxiliary Reports- Psychology Course Critique, 1901
5Auxiliary Reports- Salary Lists of Various Schools, 1923
6Auxiliary Reports- Southwest Ga. Agr. College and Bethel Female College Property, 1892-1893
7Auxiliary Reports- Supplementary Chancellor’s Reports, 1892

5. Correspondence

48Correspondence- Admission of Women, 1891-1919
9Correspondence- Appointments- Board of Trustees, 1867-1923
10Correspondence- Appointments- Branch Colleges, 1898-1931
11Correspondence- Appointments- Committees, 1882-1929
12Correspondence- Appointments- Committee to Investigate the University, 1923
13Correspondence- Appointments- Local/District Board of Education, 1922-1925
14Correspondence- Attendance- Absence (Board meetings), 1867-1909
15Correspondence- Attendance- Absence (Board meetings), 1910-1931
16Correspondence- Attendance- Absence (Commencement), 1881-1931
17Correspondence- Attendance- Confirmation, 1884-1931
18Correspondence- Attendance- Delayed, 1903-1931
19Correspondence- Attendance- Meetings Called, 1871-1905
20Correspondence- Attendance- Meetings Called, 1906-1923
21Correspondence- Attendance- Meetings Called, 1924-1931
22Correspondence- Book Collection at University, 1895
23Correspondence- Branch Colleges- North Georgia Agricultural College, 1873-1909
24Correspondence- Branch Colleges- Rock College, 1886-1898
25Correspondence- Branch Colleges- State Normal School, 1894
26Correspondence- Branch Colleges- West Georgia Agricultural College, 1885-1891
27Correspondence- Catalogue, 1886-1923
28Correspondence- Chancellor- Emeritus, 1923-1926
29Correspondence- Chancellor- Search, 1874-1910
30Correspondence- Commencement Address- Arrangements for Speakers, 1898-1923
31Correspondence- Commencement Address- Request for Information, 1900
32Correspondence- Commencement Address- Speech Publication, 1876
33Correspondence- Conflicts- Classics, 1894-1896
34Correspondence- Conflicts- English, 1899
35Correspondence- Debate- Debates and Declamations, 1896
36Correspondence- Debate- Oratory and Debate in Southern Colleges, 1901
37Correspondence- Diploma Printing, 1868-1911
38Correspondence- Employment- Application and Support, 1868-1923
39Correspondence- Employment- Election to Faculty, 1868-1920
40Correspondence- Employment- Engineering Assistant Election, 1911
41Correspondence- Employment- Natural History and Agriculture Position, 1886-1889
42Correspondence- Employment- Resignations, 1866-1924
43Correspondence- Employment- Resignations- Herty, 1901
44Correspondence- Financial- Appropriations and Requisitions, 1867-1910
45Correspondence- Financial- Appropriations and Requisitions, 1916-1924
46Correspondence- Financial- Audit, 1911-1917
47Correspondence- Financial- Bonds, 1872-1928
48Correspondence- Financial- Bonds- First Bank of Albany, 1922-1923
49Correspondence- Financial- Bonds- First Bank of Albany, 1922-1923
50Correspondence- Financial- Bonds- Georgia Rail Road Bonds, 1889
51Correspondence- Financial- Bonds- Donations, 1867-1931
51Correspondence- Financial- Gilmer Fund, 1885-1891
52Correspondence- Financial- Matriculation Fees, 1893-1907
53Correspondence- Financial- Miscellaneous, 1866-1930
54Correspondence- Financial- Money from the University, 1878-1941
55Correspondence- Financial- Money to the University, 1868-1929
56Correspondence- Financial- Per Diem Compensation, 1898-1923
57Correspondence- Financial- Per Diem Compensation- Support Documents, 1891-1931
58Correspondence- Financial- Prizes, 1896-1923
59Correspondence- Financial- Property Value and Insurance, 1888-1924
60Correspondence- Financial- Receipts, 1885-1910
61Correspondence- Financial- Salaries, 1893-1927
62Correspondence- Financial Aid- Brown Fund- Appointments, 1882-1910
63Correspondence- Financial Aid- Brown Fund- Cannot Repay, 1895-1902
64Correspondence- Financial Aid- Brown Fund- Creation, 1882-1883
65Correspondence- Financial Aid- Brown Fund- Conflicts- Graham, 1893-1894
66Correspondence- Financial Aid- Brown Fund- Conflicts- Moore, 1899
67Correspondence- Financial Aid- Brown Fund- Inquiries, 1880-1887
68Correspondence- Financial Aid- Brown Fund- Miscellaneous, 1882-1914
69Correspondence- Financial Aid- Brown Fund- New Brown Fund, 1920
70Correspondence- Financial Aid- Brown Fund- Permission to Reallocate Funds, 1916-1931
71Correspondence- Financial Aid- Brown Fund- Repayment, 1885-1910
72Correspondence- Financial Aid- Brown Fund- Replacement Appointments, 1886-1902
51Correspondence- Financial Aid- Loans, 1914-1924
2Correspondence- Financial Aid- Scholarship Requests, 1876-1931
3Correspondence- Geology Lectures, 1894-1897
4Correspondence- Honorary Degrees- Appreciation, 1871-1931
5Correspondence- Honorary Degrees- Nominations, 1882-1929
6Correspondence- Honorary Degrees- Support for Candidate, 1907-1929
7Correspondence- Intercollegiate Athletics, 1892
8Correspondence- Invitations, 1889-1931
9Correspondence- Leave of Absence, 1891-1928
10Correspondence- Legal- Bruce and Morgan Contract, 1897
11Correspondence- Legal- Land Script Fund Information, 1872
12Correspondence- Legal- Legislation, 1885-1906
13Correspondence- Legal- Lowe Will, 1903-1910
14Correspondence- Legal- Science Building Suit, 1897-1898
15Correspondence- Legal- Smith- Lever Act Information, 1914-1916
16Correspondence- Legal- Suits and Other Legal Matters, 1896-1927
17Correspondence- Military, 1896-1921
18Correspondence- Newspaper Advertisement, 1884-1916
19Correspondence- Personal- D. Barrow, 1881-1882
20Correspondence- Personal- J. Brown, 1878-1886
21Correspondence- Personal- Gresham, 1882-1886
22Correspondence- Personal- Hammond, 1883-1907
23Correspondence- Personal- N. Harris, 1905-1908
24Correspondence- Personal- C. Howell, 1899-1924
25Correspondence- Personal- Jenkins, 1867-1881
26Correspondence- Personal- McDaniel, 1886-1922
27Correspondence- Personal- Peabody, 1922-1930
28Correspondence- Personal- Reed, 1909-1931
29Correspondence- Personal- Reese, 1884-1889
30Correspondence- Pharmacy Department, 1907
31Correspondence- Photo of University, 1911
32Correspondence- Physical Plant- Library Construction, 1903-1905
33Correspondence- Physical Plant- Repairs, 1888-1911
34Correspondence- Physical Plant- Science Hall Construction, 1897-1904
35Correspondence- Presidents- Lipscomb, Mell, Boggs, & Hill, 1867-1905
36Correspondence- Presidents- Barrow and Snelling, 1906-1931
37Correspondence- Prison Extension, 1931
38Correspondence- Requests- for Action, 1878-1928
39Correspondence- Requests- for Diploma, 1883-1921
40Correspondence- Requests- for Information, 1889-1916
41Correspondence- Requests- for Law Degrees, 1901-1903
42Correspondence- Requests- for General Inquiries, 1868-1931
43Correspondence- Sympathy Notes, 1886-1931
44Correspondence- Trustees’ Records- Minutes Excerpts, 1893-1907
45Correspondence- Trustees’ Records- Resolutions, 1870-1930
46Correspondence- Typhoid Fever, 1888
47Correspondence- University Press Creation, 1902
48Correspondence- (Bacon, P. Barrow, Billups, Cobb, I. Harris, Hull, LeConte, Lewis, Yancy), 1867-1870
49Correspondence- (Johnston, Plant, Waddell), 1872-1875
50Correspondence- (Casper (?), Crawford, Johnston, MacIntyre, Pendleton, Phinzy), 1876-1880
51Correspondence- (P. Barrow, Blackshead, Brooks, Crawford, Cumming,  Davis, Habersham, Hamilton, I. Harris, Harrison, Henderson, Hill,      Jerger, Key, King, MacIntyre, McAdoo, Melban (?), Mitchell, Morris, Nelson &Matter Co., Parker, Pittseten (?), Russell, Smith, Speer, Warren, Wilcox, Wright), 1881-1885
52Correspondence- (Billups, Bennett, Bot, Grady, Harrison, Hill, Houghton Mifflin & Co., Spalding Kin (?), Lipscomb, Meigs, Metz, Mitchell,     Nisbt, Powell Rutherford, Scott, Snelling, Spencer, Thomas, Young, Walsh), 1886-1890
53Correspondence- (Beeks, Chappell, Cobb, Hemphill, Holcombe), 1891-1895
54W.M. Howell, Inman, Jones, Morris, Moye, Peacock, Riley, Strahan, White
55Correspondence (Branson, Campbell, Charbonnier, Hall, Hutchins, Loreven (?), MacIntyre, Meldrim, Mone (?), Morris, Newton, Stewart, Strahan, White), 1896-1900
56Correspondence (Akers, Anderson, Bacon, Bennett, M.W. Brown, R.R. Brown, Burt, Callaway, Campbell Coal Co., Church, duBignon, Ford, Hamilton, Henry, Hooper, Hughes, Hull, Hutchins, Lawton, McWhorter, Mell, Mitchell, Newton, Riley, Roberts, Snelling, Stoney, Terrell, Thompson), 1901-1905
57Correspondence (Alexander, Akerman, Barnett, Benedict, Boland,Broam (?), Carithan, R.I. Gresham, Hooper, Hoxie, Lipscomb, McIntosh,    Meldrim, Morris, Nunnally Co., Sage, Vash, Walker, Wilson, York), 1906-1910
58Correspondence (Adams, Arkinnington, Barnett, Callum, Campbell, Gober, Goetchins, Jones, Harden, Harrison Co., Hulsey, Snelling), 1911-1915
59Correspondence (Brown, Burnet, Cobb, Houston, Jacobs, Lustrat, Micheal, Miller, Shackelford, Shaw, Shelton, Soule, Stokes, Thompson), 1916-1920
60Correspondence (Adams, Allen, Burch, Burnet, Caldwell, Curry, Dean, F…dyer (?), Hodgson, Holley, Hooper, Lawton, Ludlow & Peabody,  Miller, Pottle, Reade, Russell, Soule, Vance, White, Wilson), 1921-1924
61Correspondence (Anderson, Branch, Branson, Bridges, Dawson,Erwin, Holliday, Hopkins, Lee, Morris, Paxton, Porter, Russell, Whitman), 1927-1931
62Correspondence (Aunten, Billups, Blackwell, Bloomfield, duBignon, Griggs, Gurley, Hardirmber, Hartfield, Hoose, J. B. Lippincott Co., Jones, Scott)

6. Minutes

6Minutes of the Board of Trustees volumes 1-2, 1794-1834
7Minutes of the Board of Trustees volume 3, 1835-1857
8Minutes of the Board of Trustees volume 4, 1858-1877
9Minutes of the Board of Trustees volume 5, 1878-1886
10Minutes of the Board of Trustees volume 6, 1887-1914
11Minutes of the Board of Trustees volume 7, 1915-1931

7. Estrays

563Accredited High Schools in Georgia, 1921
64Additional Note about the Students of UGA, after 1907
65Commencement Programs and Support Documents, 1891-1926
66Criminal Law Test, 1922
67Envelopes, 1893-1930
68Faculty Minutes Extract, 1891
69Hunnicutt Against White as Agricultural College President, 1905
70List of Registered Students at UGA and North Georgia Agricultural College, 1918-1920
71Notes from Meetings, 1907-1930
72Reed Affidavits (McWhorter mental capacity), 1924, 1928
73Synopsis and Agenda for Meetings, 1902-1921
74UGA Code of Laws, 1897, 1928-1929
75UGA & G.N.&I. College Relations by McDaniel, 1917
76Vocational Education, 1917
77Hammond, Strahan (Engineering Department), 1892-1898
78Bacon, Forestry Department,“The Georgian,” Hull, 1901-1906
79Georgia Legislature Acts in UGA Library, York, 1911-1915
80Athletic Fee and Requirements, Journalism Department, Orr, Thomson, 1918-1922
81Assets and Liabilities, United Daughters of the Confederacy, Lovrarn, 1926-1931
82Elbert, Hammond, Waddell
83The manual of the University of Georgia, 1890